UKCTAS periodically employs research/administrative staff and funds PhD students.
Job Title: Project Manager (Maternity Cover)
Location: Stirling Campus
Salary: Grade 8 £39,992 - £47,722 p.a
Job Number: FAC00938
Contract: Full time, Fixed Term
This is a joint research project involving six UK Universities, Cancer Research UK and teams in eight research organisations within seven low and middle income countries in South Asia and Sub-Saharan Africa (India, Bangladesh, Ethiopia, South Africa, Uganda, Gambia and Ghana). The project is led by the University of Stirling on behalf of the UK Centre for Tobacco and Alcohol Studies (UKCTAS) and has been developed to build capacity for applied research to reduce tobacco related harm in low and middle income countries.
The Project Manager will be part of the project Strategic Management Group and have responsibility for the overall running of the project on a day to day basis. They will be responsible for all aspects of programme planning and coordination to facilitate the successful delivery of an international £3.4millon project ensuring that it achieves its required deliverables within the specified tolerances.
Lead the organisation of consortium meetings, supporting the attendance and participation of members.
Minute the quarterly Strategic Management Group meetings and ensure all agreed actions are taken forward.
Liaise and build strong relationships with the International Advisory Board.
Build strong relationships with LMIC collaborators and Cancer Research UK’s international tobacco control team, to deliver the programme and to horizon scan for further opportunities.
In collaboration with the country research teams, prepare and maintain a detailed set of project plans, aligned to the governance, monitoring and evaluation frameworks.
Lead and monitor the progress of the project plans to ensure delivery at the key stages and goals, within agreed time, costs and quality targets.
Maintain overall sight and facilitate the successful delivery of the projects programme of work in line with the proposals of the award.
Prepare and present quarterly progress reports for the Strategic Management Group, International Advisory Board and other relevant stakeholders.
Ensuring appropriate records are maintained and the financial management of each project complies with the University’s Financial Regulations.
Work proactively with the finance team at the University to define suitable ongoing assurance processes.
Take a lead role in implementing an effective communication strategy for the project, including consulting with the International Advisory Board, collaborators in the UK and LMIC’s involved in the project, and other internal and external stakeholders to share best practice and develop common approaches.
Maintain project risk register and project management logs, developing strategies and action plans to manage identified risks and issues.
Escalating any issues to the Strategic Management Group, as appropriate and in a timely manner enabling pre-emptive action to be taken. Initiating corrective action, where necessary, to keep individual projects on time, to agreed quality and budget.
Co-ordinate programme monitoring via a series of agreed key performance indictors (KPI’s).
In conjunction with the Principle Investigator and research team, continue to refine the overall theory of change (ToC) for the programme and support LMIC teams to develop country level ToC’s.
Act as a central point of contact for the individual research projects associated with the overall grant. Co-ordinate the submission of individual project risk management plans, and any required ethical approvals, seeking approval from the SMG and ensuring they are captured in the programme of work. Request and coordinate regular progress reports to update the SMG and monitor project spend, timescales, quality, progress, impact and ensure that work conducted meets objectives of the grant.
Ensure that project implementation is delivered in line with key policies and plans (e.g. data management plan, authorship plan, risk management strategy etc).
Lead drafting of programme reports to the funder.
Undertake any other such programme / project management tasks as required by the Strategic Management Group.
Represent the team, as necessary, at relevant events.
Lead a small project administrative team.
Co-ordinate new project grant applications, studentship proposals or other new initiatives and activities arising from the partnerships created by the award and ensuring that outputs of such are captured in the programme of works.
Educated to degree level in a relevant subject area.
Formal project management qualification, such as PRINCE 2.
Significant project management experience.
A strong track record in research management, including working with multi-disciplinary teams.
Experience of managing a large, complex, research award with multi-national stake holders.
Significant financial management and reporting experience, including working with multiple partners.
Experience of working with international stake holder and third parties in low resource settings
Experience of assessing and managing risks.
Experience of management reporting with ability to document project management standards.
Excellent interpersonal and networking skills, employing tact, discretion and taking into account cultural differences.
Ability to think and act strategically and deal with complex problems.
Ability to plan and organise own work and provide leadership within the project team.
Ability to work on own initiative and meet completing deadlines.
Excellent oral and written communication skills, ability to produce analytical report and proposals.
Excellent time management, planning and organisational skills.
The role holder will be required to travel within the UK and potentially overseas during the period of the post.
The location of the role is flexible (including home based working). The candidate will be required to travel to Stirling and/or London semi-frequently.
The University offers great benefits such as generous annual leave and membership of the Universities Superannuation Scheme with employer contributions of 18%. Additionally staff can benefit from a reduced membership rate at the University's excellent Sport Centre facilities and the option of childcare vouchers through a salary sacrifice scheme.
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